Meeting Room Reservation Form

Requirement – Please also review and submit the Meeting Room Reservation Agreement found here: https://www.fcsnashville.org/meeting-room-reservation-agreement/

Important – F&CS does not host any external groups after hours, Fridays, weekends (Sat & Sun), or Holidays.

***Please note that turning in this form does not guarantee a reservation, you must receive a confirmation email before you have a reservation for the space.

Point of Contact… *

Title

Organization/Agency/Group *

Phone *

Email *

Address

Apt, suite, etc.

Country

City

State

Zip code

Instructions

Meetings can be reserved a minimum of two weeks, and a maximum of 90 days, in advance.

Date

Event Start Time *

Event End Time *

Event Description

Approximate Number of Attendees *

Will you be serving food at your event?

Yes

Meeting Room Request

Training Room A – Capacity 100 seated (theatre style) and 100 seated at tables (classroom style)

Training Room B – Capacity 100 seated (theatre style) and 100 seated at tables (classroom style)

Training Room A & B – Capacity 200 seated (theatre style) and 200 seated at tables (classroom style)

Executive Board Room – Capacity 12

Kitchen

Cafe

Room Setup

Audio/Visual (Microphones and Monitors; client must supply laptop for visuals)

Microphone(s) (Audio Only)

Mobile Dry Erase Board(s)

Instructions

Review process: Please submit this document at least 10 business days prior to the requested reservation date. All meeting space requests are reviewed by F&CS staff to determine space availability and adherence to reservation policies. If approved, the contact person must schedule an orientation meeting with the Director of Facilities Management at least five business days prior to the event.

You must also review and complete the Meeting Room Reservation Agreement found here: https://www.fcsnashville.org/meeting-room-reservation-agreement/

I have reviewed and submitted the Meeting Room Reservation Agreement *

Yes

Additional Notes

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